Workflow Design Tool

Streamline Processes With Our Workflow Diagram Software

Empower teams to visualize precise workflows, collaborate in real-time, and execute strategies together with our workflow visualization tool.

Design complex workflows with ease using our drag-and-drop interface
Clearly define roles and responsibilities with swimlanes
Real-time collaboration to design and execute workflows together

Creately's Workflow Design Tool Workspace

Over 10 Million people and 1000s of teams already use Creately

Diagramming

Visual Collaboration

Org Chart

AI Workflow Generator

Design and optimize workflows in seconds—no guesswork needed

Describe your process, task flow, or team goals.
Click Generate with AI → watch Creately build a visual workflow with steps, roles, and connections mapped out for you.
Customize, automate, and collaborate—all in one flexible workspace.

Why teams love Creately’s AI Workflow Generator

Start fast – Quickly visualize strategic gaps across skills, processes, systems, or performance.
Smarter structure – AI suggests optimal task order, dependencies, and owners based on best practices.
Built for teams – Collaborate in real time, assign responsibilities, and track changes easily.
Connect everything – Link to related docs, forms, or systems directly within your workflow.
Safe and scalable – Your data stays secure in Creately—ideal for teams of any size or function.

Used by Over 10 Million people and 1000s of teams

A Comprehensive Tool for Visual Collaboration and Diagramming

it is ease of collaborative diagramming and real-time editing. This allows teams to brainstorm, create, and refine diagrams together in a way that feels intuitive and seamless, regardless of location.

JUAN LEONARDO G

Small-Business

Efficient and User-Friendly Diagramming Tool

I love how easy it is to create and collaborate on diagrams with Creately. The real-time collaboration feature is incredibly helpful for team projects, and the extensive library of templates and shapes saves a lot of time

Aymen G

Small-Business

Creately provides best diagram structure.

Creately has proven to be an incredibly creative tool, enhancing the visual appeal of our company tasks significantly. Additionally, its pricing is highly competitive, offering great value for the features it provides.

Ruchika N

Assistant Manager

Creately: Simple Diagram Tool

I like that Creately is easy to use. It helps me create diagrams quickly and easily.

Ananya G

Executive Committee Member

Creately: A smart choice for expressing ideas over diagrams

Creately is a simple and user-friendly application for creating diagrams to visualize complex technical ideas and data flow on wireframes, flow charts, and other visual options. The best part of this tool is its real-time collaboration features, which help us to enhance the workflows in the team.

Gulam M

Software Engineer

User friendly and visually appealing!!

The interface is easy to use. The look is aesthetically pleasing as well. Love the functionality.

Chrisoula

Small-Business

Intuitive Design and Effortless Creativity

What I like best about Creately is its intuitive design and the ease with which it allows me to create attractive designs. From the moment I started using it, I was impressed by how easy it was to navigate the platform and how quickly I could bring my ideas to life in visually appealing diagrams and charts.

DARWIN M.

Mid-Market

Creatly Awesome App

In creatly easy to use and easy to design our all network diagrams for the clients and easy to export and Creately offers a user-friendly interface that makes it easy for users to create various types of diagrams without extensive training or experience. We used creately on daily basis for making diagram.

Surya Prakash M

Tech Lead Security

Easy to use

Creately has better options than Canva. It has great templates. it is a great product to use for visual org charts.

Jennifer D.

Initial Implementation

Great AI features

AI Modelling capability. It gives Prompt examples so user can learn how to create effective prompts

Karma A.

Business Manager

VISUALIZE

Design Workflows Quickly and Clearly

screenshot of Creately's shaape library with workflow diagram

Create workflows across various business functions with industry-standard shapes and templates.
Customize each workflow with swimlanes, connectors, and annotations to match your team’s exact process.
Assign roles and responsibilities right on the canvas to establish clarity.
Start from editable templates for hiring, onboarding, or approval flows to save time building from scratch.

Image of the folder panel on Creately's workflow diagram tool

ORGANIZE

Organize and Manage Workflows in One Space

Connect related workflows using smart links to show dependencies or cross-functional relationships.
Enrich each workflow step with tasks, custom fields, and documentation to ensure nothing falls through the cracks.
Keep all related workflows and documents on an infinite canvas to centralize your operations visually.
Use folders and workspace organization to easily manage workflows across teams, departments, or functions.

COLLABORATE

Drive Clarity with Our Collaborative Workflow Builder Online

illustration of collaboration features on Creately's workflow diagram software

Edit workflows together in real time with synced cursors, so everyone stays on the same page from the start.
Leave comments directly on steps or decisions to streamline reviews and reduce back-and-forth.
Add sticky notes, callouts, or rich text boxes to provide extra context where it matters most.
Turn diagrams into interactive presentations to walk stakeholders through workflows clearly.

screenshot of Creately integrations with a workflow diagram

EXECUTE

Bring Workflows Closer to Execution

Use built-in Kanban boards and timelines to move from planning to execution without switching platforms.
Create action items, assign tasks, and track progress directly from your workflows.
Instantly generate flowcharts and workflow drafts using Creately AI—just describe your process and let the AI build the structure.
Connect your workflows to the tools you already use with Slack, Microsoft Teams, Github and other integrations.

Ideate, plan, and execute ideas better with Creately

Create a Workflow Diagram Book a Demo

A workflow design tool is a software application that helps individuals and teams visually map out the steps involved in a business process. Workflow design allows you to define tasks, responsibilities, decision points, and sequences in a clear, structured format—usually through flowcharts, diagrams, or visual boards. These tools are used to improve clarity, identify bottlenecks, standardize procedures, and streamline operations. Unlike workflow automation platforms, a workflow design tool focuses on planning and structuring processes rather than automating them.

How to Use Creately’s Workflow Design Tool

Analyze Resources and Tools

Start your workflow design by identifying the tools, systems, and people involved. Use Creately’s workflow design tool to map what’s available and uncover limitations. This step on how to create a workflow helps you understand current capabilities and potential limitations.

List and Structure Tasks

Use Creately’s workflow design tool to list and structure all the tasks that need to be accomplished. For simple workflows, follow a linear structure; for complex ones, create parallel paths using workflow diagrams with swimlanes or subprocesses. Your workflow design tool should allow you to easily visualize these relationships.

Assign Roles and Responsibilities

Assigning accountability and roles is a crucial step in workflow design. With Creately you can define stakeholders, their specific responsibilities within the workflow process diagram, and the information they require to perform their tasks efficiently right on the canvas.

Create a Visual Workflow Diagram

Create a visual representation of your workflow. Most workflow design tools offer intuitive diagramming features that allow you to create clear, easy-to-understand workflow diagrams. These visual representations clarify individual roles and establish a common understanding of the tasks to be completed.

Identify and Eliminate Inefficiencies

Use your workflow design tool’s analysis features to identify redundancies, bottlenecks, and other inefficiencies. Many workflow design tools offer simulation capabilities, allowing you to test your workflow before implementation.

Implement and Continuously Improve

Finally, implement your optimized workflow and use your workflow design tool’s monitoring and analytics features to track performance. Regularly review your processes, gather feedback from stakeholders, and make iterative improvements. Your workflow design tool should support this ongoing optimization process.

Create a Workflow Diagram

Create Your Workflow Diagram Online with Editable Templates

Invoice Processing Workflow

Edit Diagram

Manufacturing Workflow Template

Edit Diagram

Lead Processing Workflow Example

Edit Diagram

Production Workflow Template

Edit Diagram

FAQs About the Online Workflow Design Tool

Why are workflows important?

Workflows are crucial because they standardize processes, reduce errors, and increase productivity. They provide clarity on task ownership, deadlines, and dependencies, enabling better resource allocation and facilitating smoother collaboration among team members.

How is a Workflow Design Tool different from other process mapping tools?

Unlike basic diagramming tools, workflow design tools are built for process management. They offer features like collaboration, role-based access, version control, built-in analytics, and integration with business systems—making them better suited for designing, managing, and optimizing complex workflows.

How can I optimize my workflow?

To optimize your workflow, start by mapping out the current process and identifying bottlenecks. Eliminate unnecessary steps, automate repetitive tasks where possible, and use appropriate tools or software to manage and track progress. Regularly review and adjust the workflow based on feedback and changing needs.

How does Creately benefit workflow management?

Creately simplifies workflow creation and management by offering intuitive drag-and-drop interfaces and a wide range of templates. It enables teams to visualize complex processes, collaborate in real-time, and easily share and update workflows, leading to improved communication and more efficient process management.

Can I create and share an online workflow with my team in real-time?

Absolutely. Our tool allows you to build, edit, and share an online workflow in real-time with your team members. You can invite collaborators via secure links, and they can contribute, comment, and view updates instantly. This ensures that everyone stays on the same page, no matter where they are.

Are there pre-made templates for workflow charts and process diagrams?

Yes, we offer a wide variety of customizable templates specifically designed for workflow chart and workflow process diagram creation. These templates help you start quickly, whether you’re designing for operations, project management, or other process needs. You can adjust each template to fit your unique requirements.

How can I export my workflow process diagram for presentations or documentation?

You can export your workflow chart in multiple formats, including PDF, PNG, and SVG. This makes it easy to add your workflow process diagram to presentations, share it as a downloadable file, or embed it in reports and documentation for seamless integration with your projects.

Streamline Your Workflows by Integrating with the Tools You Love

Creately integrates with the tools your teams use every day and supports your team’s workflow seamlessly.