Workflow Design Tool

Map, Manage, and Improve Workflows on One Connected Canvas

Create clear workflow diagrams in minutes — map processes, assign owners, and turn diagrams into action-ready playbooks that your team can follow and improve.

Use ready-made templates or auto-arrange complex workflows
Co-edit diagrams with notes to keep everyone aligned
Connect diagrams to your tools and store files effortlessly

Creately's Workflow Diagram Tool Workspace

Over 10 Million people and 1000s of teams already use Creately

Diagramming

Visual Collaboration

Org Chart

AI Workflow Generator

Design and optimize workflows in seconds—no guesswork needed

Describe your process, task flow, or team goals.
Click Generate with AI → watch Creately build a visual workflow with steps, roles, and connections mapped out for you.
Customize, automate, and collaborate—all in one flexible workspace.

Why teams love Creately’s AI Workflow Generator

Start fast – Quickly visualize strategic gaps across skills, processes, systems, or performance.
Smarter structure – AI suggests optimal task order, dependencies, and owners based on best practices.
Built for teams – Collaborate in real time, assign responsibilities, and track changes easily.
Connect everything – Link to related docs, forms, or systems directly within your workflow.
Safe and scalable – Your data stays secure in Creately—ideal for teams of any size or function.

Used by Over 10 Million people and 1000s of teams

A Comprehensive Tool for Visual Collaboration and Diagramming

it is ease of collaborative diagramming and real-time editing. This allows teams to brainstorm, create, and refine diagrams together in a way that feels intuitive and seamless, regardless of location.

JUAN LEONARDO G

Small-Business

Efficient and User-Friendly Diagramming Tool

I love how easy it is to create and collaborate on diagrams with Creately. The real-time collaboration feature is incredibly helpful for team projects, and the extensive library of templates and shapes saves a lot of time

Aymen G

Small-Business

Creately provides best diagram structure.

Creately has proven to be an incredibly creative tool, enhancing the visual appeal of our company tasks significantly. Additionally, its pricing is highly competitive, offering great value for the features it provides.

Ruchika N

Assistant Manager

Creately: Simple Diagram Tool

I like that Creately is easy to use. It helps me create diagrams quickly and easily.

Ananya G

Executive Committee Member

Creately: A smart choice for expressing ideas over diagrams

Creately is a simple and user-friendly application for creating diagrams to visualize complex technical ideas and data flow on wireframes, flow charts, and other visual options. The best part of this tool is its real-time collaboration features, which help us to enhance the workflows in the team.

Gulam M

Software Engineer

User friendly and visually appealing!!

The interface is easy to use. The look is aesthetically pleasing as well. Love the functionality.

Chrisoula

Small-Business

Intuitive Design and Effortless Creativity

What I like best about Creately is its intuitive design and the ease with which it allows me to create attractive designs. From the moment I started using it, I was impressed by how easy it was to navigate the platform and how quickly I could bring my ideas to life in visually appealing diagrams and charts.

DARWIN M.

Mid-Market

Creatly Awesome App

In creatly easy to use and easy to design our all network diagrams for the clients and easy to export and Creately offers a user-friendly interface that makes it easy for users to create various types of diagrams without extensive training or experience. We used creately on daily basis for making diagram.

Surya Prakash M

Tech Lead Security

Easy to use

Creately has better options than Canva. It has great templates. it is a great product to use for visual org charts.

Jennifer D.

Initial Implementation

Great AI features

AI Modelling capability. It gives Prompt examples so user can learn how to create effective prompts

Karma A.

Business Manager

VISUALIZE

Visualize Workflows Clearly

screenshot of Creately's shape library with workflow diagram

Style and edit instantly with the 1-click quick access toolbar so diagrams stay clean and readable.
Map workflows with BPMN, UML, and swimlane shapes built right in.
Use Creately AI to generate and expand workflows in seconds.
Share diagrams in presentation mode for easy reviews and training.

Image of the folder panel on Creately's workflow diagram tool

ORGANIZE

Organize Everything in Context

Expand workflows endlessly on the infinite canvas to see detail and big picture together.
Add notes, docs, or SOPs inside shapes so steps carry their own instructions.
Track owners, deadlines, or metrics with custom data fields on each shape.
Link subprocesses and nested diagrams to keep complex flows clear.

COLLABORATE

Collaborate Without Friction

illustration of collaboration features on Creately's workflow diagram software

Co-edit workflows live with real-time cursors so teams stay aligned.
Drop comments and @mentions directly on steps for quick feedback.
Control access with secure share links to protect sensitive workflows.
Bring diagrams into Slack, Teams, or Drive so they’re part of daily work.

screenshot of Creately integrations with a workflow diagram

EXECUTE

Execute and Improve Processes

Turn workflow steps into tasks with owners and deadlines to drive action.
Track progress by marking steps as in-progress, blocked, or complete.
Sync with Jira, Confluence, and other tools to keep execution connected.
Use version history to review, roll back, and continuously improve.

Ideate, plan, and execute ideas better with Creately

Create a Workflow Diagram Book a Demo

A workflow diagram is a visual map that shows how tasks, information, and decisions move through a process. It breaks down who does what, in what order, and how different steps connect. By laying out processes visually, workflow diagrams make it easier to spot inefficiencies, improve collaboration, and keep everyone on the same page.

How to Create a Workflow Diagram with Creately

Start with a template or blank canvas

Open Creately’s workflow diagram maker and choose from ready-made workflow diagram templates or begin on an infinite blank canvas to design from scratch.

Drag and drop workflow shapes

Use Creately’s smart shape libraries for tasks, decisions, and connectors, and quickly arrange them with auto-snapping and smart guides.

Add context to each step

Insert notes, attach docs, or add custom data fields like owners and deadlines so every step carries the information your team needs.

Collaborate in real time

Invite teammates to co-edit, leave comments, and @mention directly on the diagram so reviews and approvals happen faster.

Turn workflows into action

Assign tasks, track progress, and sync with tools like Jira, Confluence, or Slack to execute and improve workflows seamlessly.

Create a Workflow Diagram

Create Your Workflow Diagram Online with These Free Editable Templates

Invoice Processing Workflow

Edit Diagram

Manufacturing Workflow Template

Edit Diagram

Lead Processing Workflow Example

Edit Diagram

Production Workflow Template

Edit Diagram

FAQs About the Workflow Diagram Tool

Does Creately support advanced workflow notations?

Yes. You can use BPMN, UML, swimlanes, and other professional diagramming standards with Creately’s smart shape libraries.

Can workflow diagrams in Creately be linked to tasks?

Yes. You can assign owners, add checklists, and track progress directly in the diagram, bridging the gap between planning and execution.

Does Creately have a free workflow diagram creator?

Yes. Creately’s free plan lets you create and share workflow diagrams online with core features. You can upgrade anytime for unlimited diagrams, advanced collaboration, and integrations.

What makes Creately different from other workflow design software?

Creately’s workflow diagram maker goes beyond diagramming. You can add notes, documents, and data fields into shapes, collaborate in real time, and convert workflow steps into actionable tasks — all in one platform.

Do I need design skills to create workflow diagrams in Creately?

Not at all. With drag-and-drop shapes, AI-powered diagramming, and auto-layout options, anyone can create clear workflows in minutes with Creately’s workflow diagram software.

How does Creately benefit workflow management?

Creately’s workflow diagram builder simplifies workflow management by combining the features of a workflow diagram maker with advanced collaboration tools. Teams can use ready-made templates, drag-and-drop shapes, and swimlanes to visualize processes in detail. Real-time editing, comments, and secure sharing ensure that communication is seamless, while analytics and integrations help optimize workflows for long-term efficiency.

Streamline Your Workflows by Integrating with the Tools You Love

Creately integrates with the tools your teams use every day and supports your team’s workflow seamlessly.