SWOT Analysis Tool

SWOT analysis is a collaborative exercise that involves different stakeholders, such as managers, employees, customers, and partners, bringing together different perspectives and ideas. Here are some ways a team can use a SWOT analysis to make decisions and solve problems collaboratively.

1. Brainstorming Strengths, Weaknesses, Opportunities and Threats

A SWOT analysis can be used by a team to brainstorm and collect different ideas and perspectives in terms of strengths, weaknesses, opportunities and threats related to the business or project they are working on.

2. Evaluating Internal & External Factors

Once they have identified the internal and external factors affecting the project or initiative, they can evaluate them together. This can involve analyzing data, conducting research, and discussing the implications of these factors and how to best mitigate and benefit from them.

3. Executing SWOT Action Plan

Once the SWOT analysis is complete, the team can work together to develop a plan of action. They can identify priorities, set goals, and develop strategies to address the weaknesses and threats, and leverage the strengths and opportunities.

1. Gather a Cross-Departmental Expert Team for the SWOT Analysis

Gather a team of experts from different departments of your organization. Their expertise will bring in different perspectives that will help make your SWOT analysis successful.

2. Create a Shared Creately Workspace for Brainstorming SWOT Factors

Create a Creately workspace and share it with the team to collaboratively brainstorm during the SWOT analysis. Encourage team members to prepare for the brainstorming session by thinking about the organization or project’s strengths, weaknesses, opportunities, and threats.

3. Communicate SWOT Analysis Goals and Objectives

Start by clearly communicating the goals and objectives of the SWOT analysis, and explain how the results will be used to inform strategic decision-making.

4. Use a SWOT Analysis Template in Creately

Drag and drop a SWOT analysis template from Creately’s templates library. Invite collaborators to edit it together. You can use real-time mouse cursors and synced previews to easily track the changes other participants make in the workspace. As you brainstorm strengths, weaknesses, opportunities, and threats, add them to the relevant quadrant of the grid.

5. Review and Highlight Key SWOT Elements

Once the ideas are gathered, go over each one of them and highlight the ones that seem important or urgent. You can use comments to leave feedback and discuss factors further.

6. Prioritize SWOT Analysis Ideas Using an Impact/Effort Matrix

Using an impact/ effort matrix you can further prioritize these ideas against impact and effort. Finalized ideas can then be planned out in a Creately action plan template.

7. Assign Responsibilities and Schedule Follow-Up for SWOT Analysis Actions

Assign specific responsibilities and deadlines for follow-up actions. Schedule a follow-up meeting to review progress and make any necessary updates to the SWOT analysis.